Terms and Conditions

'We', 'Us' and 'Our' refer to What’s On 4 Ltd. 'You' and 'Your' refer to the individual or organisation registered to participate in one or more award categories.

The promoter of the What's On 4 Kids National Children's Activities Awards is What’s On 4 Ltd.

Participation

Nominations are open to companies and individuals that publically offer activities for babies and children or provide services as defined by the award categories.

You may nominate yourself or a company that You are associated with.

Companies and individuals may be entered in one or more award categories if relevant.  Award categories are subject to change.

Before registering for any award categories, please ensure You have read the award category criteria and awards timeline, to ensure that You qualify for these awards and can attend the awards ceremony.  One ticket is available to each person that is a finalist in at least one award category and one extra guest ticket will be available for a fee subject to availability.  Please note that we reserve the right to to charge finalists a commitment fee of up to 50% of the full price standard guest ticket cost to ensure the event is well attended.

Upon receipt of Your registration form and payment Your registration and participation will be confirmed.

Winners and Highly Commended are required to receive their Award at this award ceremony. You may send a representative in special circumstances and this is subject to Our agreement.

The display of the official nominated/finalist/highly commended/winner logo on Your website is mandatory in order to be included in the awards - these logos should be linked to www.whatson4kids.co.uk and will be forwarded to You as the awards progress. Please note the alteration of the logos in any way is not permitted. Awards #tag is #whatson4kidsawards

Important note: Our acceptance of Your registration brings into existence a legally binding contract between Us on these terms and conditions. Any term sought to be imposed by You in any purchase order or correspondence will not form part of the contract.

Registration will be deemed to be an acceptance of these terms.

Nomination and Registration Process

Once you are nominated you will receive an email with the link to register for the awards and select your award category. You can also register directly from your account on www.whatson4kids.co.uk.

Once registered you do not need to re-register (even if you receive further communications regarding nominations) UNLESS you wish to be entered in further award categories.

Nominees may choose not to be part of the awards by notifying us by email to info@whatson4kids.co.uk 10 working days after they have registered.

Successful registered nominees will be published on Our website once nominations have closed and this will accessible via http and standard Web browsers.

Those nominating and registered nominees also consent to their comments and reasons for specific nominations being published and/or made public at the organiser’s discretion. (Please note the details of the nominator other than the nominator’s name WILL NOT be revealed unless their permission is requested and given).

Registration Invoicing and Payment

For current fees please refer to the registration form.

Registration administration fees (including any card processing and/or booking fees applicable) are payable upon registration.

Payment must be made in pounds Sterling by Credit or Debit Card via the online account on www.whatson4kids.co.uk.

If any amount properly due to us under or in connection with these terms and conditions remains outstanding beyond the due date We may:
a. charge interest on the overdue amount at the rate of 8% per annum above the base rate of Lloyds Bank PLC from time to time (which interest will accrue daily until the date of actual payment, be compounded quarterly, and be payable on demand); or
b. claim interest and statutory compensation pursuant to the Late Payment of Commercial Debts (Interest) Act 1998).

Cancellations and Amendments

All requests for cancellations and/or transfers to registration must be received in writing.

Changes will become effective on the date of written confirmation being received.

The appropriate cancellation charge will apply based on the cost of Your registration (excluding any card processing fees and/or booking fees previously applied or donations), as shown below.

In the event of a registered nominee being unable to participate, we will accept substitution of another qualifying nominee on the condition that written notification of the substitution has been received by Us by the close of registrations date.

In the event of cancellation of the awards by Us, We will endeavour to inform all registered nominees, although please be aware that this is not always possible. All registration administration fees paid will be reimbursed in full, or the payment will be transferred in full to another event. We shall not accept liability for any consequential loss and shall have no liability to reimburse any other costs that may have been incurred, including transport costs, accommodation etc.

You may move to an alternative award category at Our discretion. Please ensure you have read the award category criteria BEFORE You register to avoid errors therefore. If You have any queries please contact us.

We reserve the right to change the awards timeline including date of the awards ceremony and will communicate any changes to all registered nominees by email and make notices of any changes on  www.whatson4kids.co.uk and on Our social media channels.

The organisers take no responsibility for the failure of communications, especially emails to be received by nominees.

The organisers reserve the right to use comments, testimonials and feedback supplied for marketing purposes anonymously unless We are advised otherwise.

Voting Process

Every care and consideration is made to ensure that voting is fair. Email addresses and IP addresses of all online voting are collected with online validation and random spot checks. By voting or nominating you are agreeing that we may contact you via email. You may opt-out of email correspondence at any time.

Nominees (and/or others) should encourage voting but NOT vote on any parents'/voters' behalf as this could lead to multiple votes from specific IP addresses being recorded and votes being automatically discounted without notice. Multiple votes or online votes may not be included without notice if we believe they are not genuine votes or if voting has been incentivised in any way. Membership of What's On 4 Kids will be necessary to nominate and vote.

A candidate may be removed from the process should We believe their conduct to be damaging to Our brand, Our process or fellow nominees

Determining the Awards of winners, highly commended and finalists

Awards are made from online voting results or judged as detailed in the award category descriptions.

The finalists who receive the highest number of votes or are shortlisted by the judges will be notified by email after the voting and judging closes and invited to the awards presentation event.  Winners and Highly Commended are required to receive their award at this event. You may send a representative in special circumstances and this is subject to Our agreement.

We reserve the right not to make an Award in a particular award category. 

If an entry receives an Award, the manner and details of announcing this Award is strictly within Our discretion. Entrants understand that all Awards may not be given or publicised in the same manner.

There may be prizes for some of the award categories advertised. There is no cash alternative to the stated prize. We reserve the right to offer a similar prize, or a prize of equal or greater value, if the stated prize is unavailable. Prizes will be dispatched to the winners within 60 days of the awards presentation unless otherwise agreed.

Our decision  is final and no correspondence will be entered in to.

Awards Ceremony Event

Winners and Highly Commended are required to attend the ceremony event to receive their award at this event. You may send a representative in special circumstances and this is subject to the agreement of the organisers.

One ticket to the awards ceremony are available to each individual finalist (one ticket per finalist not per category the individual is a finalist in) and extra guest tickets will be available for a fee reflecting the scale of the event and are subject to availability.  Please note we reserve the right to charge finalists a commitment fee of up to 50% of the full ticket price to ensure the event is well attended.

All tickets are non-refundable and non-transferable.

Any incurred expenses by You to attend the awards ceremony will not be paid for by Us.

Please note these are business awards and the awards ceremony is not suitable for children to attend.

Force Majeure

We shall not be liable to refund of fees or for any other penalty should the awards be cancelled or changed due to war, fire, strike lock-out, industrial action, tempest, accident, civil disturbance or any other cause whatsoever beyond their control.

Entire Agreement

These terms and conditions, together with the event details and our contact details, set out the whole of Our agreement relating to the event. These terms and conditions cannot be varied except in writing signed by a Director of ours. In particular, no terms and conditions incorporated within Your purchase order and nothing said by any person on behalf of Us should be understood as a variation of these terms and conditions or as an authorised representation about the nature or quality of any goods offered for sale by us. We shall have no liability for any such representation being untrue or misleading.